Support Services

Introduction

The section is charged with the overall co-ordination and implementation of administrative, management and financial functions of the Directorate of Criminal Investigations (DCI). It specifically deals with offering supportive services to the Directorate in its core mandate of detecting, preventing, investigating and prosecuting crime as stipulated in the National Police Act.

Section’s Objectives

Proper, application and implementation of all legal, administrative regulations and procedures in the conduct of Public Service in areas of procurement, financial management and Human Resource Management.
Efficient and effective human resource management and deployment of staff at sections and field stations.
Proper management and control of finances in all operations in line with all legal and financial procedures and regulations.
Institutionalization of a result oriented approach in performance of tasks in order t achieve improved service delivery to the public and internal customers.
Building a positive image of the Directorate of Criminal Investigations by application of structures to build improved customer relations between the Directorate of Criminal Investigations and the members of the public.
To improve and expand facilities, equipment and technologies that will enhance the capacity of the DCI to carry out its core mandate.

Functions

Providing Strategic Leadership for Efficient Performance of the various technical Services by administrative/ civilian units
Facilitating the co-ordination and implementation of administrative units’ work plans
Overseeing of financial control and Audit in the Directorate
Facilitate the monitoring and evaluation of Directorate’s programmes
Improve transparency and accountability in the administrative, financial and procurement activities of the Directorate.
Facilitation and Co-ordination of implementation of development projects of Police Specialized Equipment and Solutions
Facilitation of Directorates personnel welfare matters and supervision of Administrative Support Services Personnel.
Enforcement of the civil service code of regulations in the department through ensuring proper interpretation and implementation of regulations
Co-ordination of various administrative sections in policy implementation through issuing directives and monitoring their implementation.
Enforcement and application of financial regulations in the conduct of government financial business through authenticating, approving and authorizing expenditures within laid down regulations.
Supervising and monitoring the conduct of procurement function by chairing departmental adjudication committee, attending the Ministerial Tender Committee on behalf of the Director of Criminal Investigations, and enforcing the application of the public procurement and disposal Act and its relevant regulations.
Supervising the Deputy Administrative Secretary, Assistant Administrative Secretary Human Resource officer, Finance officer, Procurement officer and I.F. Officer in their conduct of their duties and functions.
Facilitation of librarian to provide supportive services to the Directorate of Criminal Investigations.
Supervision by delegation the performance of superintendent’s office.
Facilitation of ICT, integration in Directorate of Criminal Investigations operations through implementation of ICT policy in administration and financial activities of modern ICT Equipment.
Facilitate the improvement and expansion of physical facilities, equipment and technologies commensurate with budgetary allocation through prioritization and liaison with relevant ministries, departments and offices to implement the development programs.
To build a positive image of the Directorate service through development of people friendly responsive and professional customer service strategies through organizing attitude change seminars, deepening of implementations of departmental service charter and entrenching anti-corruption systems and culture in the staff.
Ensure proper management and control of finances as alternate AIE holder, through working together with finance officer in implementation of financial regulations through various management committees as budget committees and development estimates committees besides authorizing AIEs to field stations and approving of financial expenditures.

Units

Human Resources Management Section

Human resource management section is headed by Principal Human Resource Management Officer

Functions of the Section (HRM)

To interpret and implement Human Resource Management policies and procedures.
To ensure that officers comply with the Economic Crimes Act by declaring their individual income, assets and liabilities in the prescribed forms.
To maintain an up-to- date and accurate staff records in the Directorate.
To maintain an up-to- date skills inventory (civilian staff).
To manage Annual staff performance appraisal and reports to ensure that all officers fill and submit Appraisal forms by 30th July every year.
To ensure proper staff deployment and or placement (civilians).
To process all issues of staff pertaining to appointments, transfers, promotions, payments of salary and allowances, discipline and retirement (civilians).
To prepare and submit Nominal Roll to the Inspector General, National Police Service
To ensure that all members of staff are informed of various emerging Human Resource management issues.
To give appropriate advice on Human Resource management issues raised as per the provision of relevant sections of the Human Resource Policies and Procedures Manual, Circulars from the Public Service Commission, DPSM and National Police Service Commission and Labour laws.
To identify staff for training based on performance gap due to lack of knowledge and skills. To also attend Directorate’s Training Committee meetings in which training matters are deliberated upon and recommendation made for consideration by the National police Service Training Committee.

Information Communication Technology

The section is headed by a senior Information Communication Technology officer. Other staff members in this unit includes; one secretary and four senior Information Communication Technology officers.

Functions

Automation of the various functions in the Directorate.
Ensuring that Supervision and allocation of duties to ICT staff is maintained.
Ensuring that ICT Preventive maintenance is carried out routinely.
Systems Development.
Drawing specifications of ICT equipment and related peripherals.
Internet connectivity both at DCI HQS and other DCI establishments.
Inform and train DCI departments on new and emerging technology.

Finance Section

The section is mandated to ensure over all sound financial management and control of voted funds. The section is comprised of three officers as per the table given here below: -

Core Functions

Processing of estimates for the program budget
Expenditure and Revenue monitoring
Prioritization of programs and activities for results-based allocation of resources
Issuance of Authority to Incur Expenditure (AIE)
Expenditure and revenue forecasts
Oversight of commitment of funds and expenditure trends in line with Treasury Circulars.
Undertaking reallocations within Budgeted Heads and programs

Supply Chain Management Unit

Supply Chain Management Unit is one of the key sections within the Criminal Investigation Department. Supply Chain Management Unit is charged with the responsibility of ensuring that goods and services are procured in a timely manner i.e. the right price, the right quantity, the right quality, the right time and the right place. They must cover the 5 right of supplies. The section is also responsible for coordinating that unserviceable/ obsolete store and equipment are disposed off in a timely manner and in accordance to the Public Procurement and Asset Disposal act 2015.

Functions:

Ensuring that contracts awarded by or on behalf of the department are rightly managed.
Preparation of Departmental Yearly Procurement plan
Facilitating that disposal of surplus/obsolete stores that are beyond economic repair are done in a timely manner so that the government does not incur losses resulting from lose of value.
Facilitating leasing of government properties like housing for officers, canteen services e.t.c.,
Maintenance, repairing/servicing of motor vehicles at DCI workshop, or Dealers or contracted garages and supply of fuel.
Procurement of goods and services ensuring Government gets value for money in procurement of goods and services.
Issuing of stores to various section within the DCI.
Ensuring that field officers are facilitated in issuing of office machines and equipment, furniture (permanent stores), stationery and other stores for the efficient running of their stations.

Accounts Unit

Functions:

Planning, coordinating and supervision of all Accounts staff in the Directorate
Processing payment vouchers, imprest warrants, committal documents eg AIEs,
LPOs, LSOs etc., and ensuring adherence to the Government Financial Regulations.
Managing the Directorate’s Bank Account.
Audit queries in liaison with the Finance office.
Maintenance of the Directorate’s cash book.
Management and coordination of Revenue collection.
Timely preparation of management reports namely Expenditure and Pending bills returns.
Preparation of expenditure and pending bills returns.
Custody and issuance of Accountable documents.
Member of the Directorate’s Procurement Advisory Committee.
Member of Directorate’s Budget Committee
Member of the Training and Development Committee.
Planning, coordinating and supervision of all Accounts staff in the Directorate.
Member of the Directorate’s Housing Committee.
Identification and recommendation of training needs of Accounts staff.
Ad hoc assignments relating to accounting services.

Internal Audit Unit

The Internal Audit is one of the section within the Directorate of Criminal Investigation, is charged with the responsibility of supporting the Accounting Officers and AIE Holders in the effective discharge of their responsibilities by measuring, evaluating and reporting on the effectiveness of the internal control systems, implemented by the

Internal Audit section Core Mandate and Functions

Internal audit is an independent review function set up within the civil service as stipulated in section 73 of the Public Finance Management Act 2012.The legal establishment of the internal audit has enhanced its independence.

The key mandates of the Internal audit as provided in the PFM Act 2012 section 73(3)

Reviewing the Governments mechanism of the entity and mechanism for transparency and accountability with regard to the finances and assets of the entity.
Conduct risk-based, value-for-money and systems audits aimed at strengthening internal control mechanisms that could have an impact on Achievement of the strategic objectives of the entity.
Verifying the existence of assets administered by the entity and ensuring that there are proper safeguards for their protection.
Providing assurance that appropriate institutional policies and procedures and good business practices are followed by the entity.
Evaluating the adequacy and reliability of information available to management for making decisions with regard to the entity and its operations.

Include;